E-tray exercises and how they work
E-tray exercises, and also in-tray exercises are a common recruitment procedure, becoming more popular with graduate recruitment and graduate scheme recruitment. E-tray exercises are commonly known for being a key exercise used by the UK civil service graduate scheme, but is also used in organisations in every sector and industry. E-tray exercises will be done on computer and will simulate a work place and position relevant scenario. The assumed position of the candidate in the exercise will be a managerial role, and possibly even senior management. Candidates will be provided with background data relevant to the exercise such as memos, newspaper clippings and abstracts which will be required at some stage in the exercise. Typically answers will be in multiple choice format and will progress in difficulty throughout the exercise, and some exercises will require a written element.
E-tray and in-tray exercises
Although both exercises follow a similar format and assess similar skill sets, there is one key difference between an in-tray and an E-tray exercise. In an In-tray exercises candidates will be provided with hard copies of documents instead of online copies, as used in E-tray exercises. E-tray exercises are more common in graduate level recruitment than in-tray exercises, due to the continence and variety offered by online testing. However both tasks will require similar skill sets, and practice on one may improve practice on another.
What does an e-tray exercise assess
E-tray exercises assess a candidates ability to perform the necessary functions of the position applied for, skills which cannot be assessed by traditional psychometric tests. Typical skills and attributes assessed are:
- Managerial ability and taking responsibility
- Decision making and prioritisation
- Organisational skills
- Interpersonal skills
- Time management and awareness
- Computer literacy
- Understanding of organisational issues i.e. organisational culture/change
What should you know before an E-tray exercise
E-tray exercises will be used in conjunction with numerous other selection procedures, which may include psychometric tests, case study interviews, presentations, group exercises and role play exercises. performance on all these exercises will be taken into account, so if you perform badly on one, performance on other exercises may make up for this. However due to the work place relevance of the exercise, it is considered a powerful and reliable tool for selection, and performance on this task is an important factor in the selection decision. Candidates will not be required to memorise anything specifically before the E-tray exercise, as the exercise is situational. Therefore candidates will not be given a topic or related documents for their E-tray exercise before the assessment centre date.
Example E-tray scenarios
A common E-tray scenario is the candidate has come back from a holiday and needs to get re-organised. As a result emails have piled up and the workload needs catching up with. Candidates will be given tasks of varying difficulty and priority, and must decide while to tackle, postpone and which to delegate to another member of staff. The candidate will need to respond to emails, faxes, phone calls and solve problems as if they were employees in that organisation. Based on information provided to the candidate, they may need to write press releases, critical/strategic reviews, specialist advice or simple correspondence between employees or stake holders.
General E-tray exercise advice
Here is some advice and recommendations to help you perform well on your e-tray exercise and ensure that you are ready:
1. Research the role and organisation: Although considered common sense, specific information such as organisational culture, work ethos, organisational structure and highly specific job responsibilities are frequently not researched. The broader and more in-depth your knowledge of the organisation, the better prepared you will be to function in that organisation, and therefore perform to a higher standard in your E-tray exercise. These exercises will frequently be related not just to the organisation, but to the role and to the sector, so for a position in finance, the exercise will be geared towards the day to day activities of a finance worker. The more you know about the role and its responsibilities, the more natural the exercise will seem.
2. Prioritisation: One integral part of the exercise is deciding which tasks are essential require your immediate attention, and which tasks are of less priority and can be undertaken at a later stage. An important factor in this is time management, being aware of the length of the exercise and how much time you have to complete tasks, and therefore which task require immediate focus. Use your judgement to assess which tasks are high priority, and focus on their completion before worrying about less important or even trivial tasks, which do not require your immediate attention. Remember that low priority tasks or trivial tasks can be delegated to a junior member of staff, and allowing you to focus on more pressing matters.
3. Stay calm under pressure: With a time limit and being under observation can make E-tray exercises a stressful and nerve racking exercise. Performance anxiety and stress can make the exercise seem demanding, and as the difficulty increase throughout the exercise, it can seem like the workload keeps building and building. Taking ones time to read the background information thoroughly, deep breathing and positive thinking can do wonders in preventing feelings of stress, and therefore keeping onto of the demands of the exercise.
4. Follow instructions: Taking time to read the question or the instructions will ensure that you are adequately prepared for that question, and ensure that you have not read the instructions incorrectly. Misreading the question or instructions is a very common and avoidable cause of getting questions incorrect, and can be easily avoided. Taking ones time to thoroughly read all information and questions presented will help avoid silly mistakes, and help you feel more prepared for the task at hand.
Tips on giving the presentation
Once you have designed your presentation, giving it is a whole different experience, and can be very hit or miss. Here are some helpful tips to remember when presenting your presentation:
1. When you are presenting, you are in charge: It is an important point to remember, that when you are giving a presentation, you are and must be in charge of the room. You are in the position of power as the audience has to respect your authority on the subject and pay attention. realising this fact will help build confidence, and help the candidate keep in control of the presentation, and keep the audience under their control.
2. Volume: Ensuring that you are loud enough to get everyone's attention is critical, but being too loud is also as serious an issue. Practice your voice volume before the assessment centre to gage how loud you are, and how loud you should be when giving presentations. Obviously the volume needed will depend on the size and acoustics of the room, but with practice you can gage an understanding of the volume needed.
3. Use of humour: Fitting humour into a presentation can be a useful exercise, but it is not always appropriate or necessary. If the topic is one that allows the use of humour, then the occupational joke or humours illustration can be warranted, and can express interpersonal skills.
Written exercise advice
1. Make a plan: Write a mini plan for each written component of the exercise. Although it may seem like it will eat up valuable time, a well structured plan will save you time by allowing you to spend less time thinking about structure while you are writing.
2. Structure your response correctly: An e-tray exercise is essentially an advanced role play exercise. Therefore when writing emails, letters and professional advice, you must write as though these were genuine. Taking the exercise seriously will impress the recruitment team, and will help your performance by making the task flow more naturally.
3. Critical thinking: When provided with a great deal of information, your critical faculties will be essential in selecting which information to relay. Taking time to really assess what information is necessary is of paramount importance when writing professionally. When compared to multiple choice questions, written exercises will require more time and thought, and therefore you should prioritise these exercises with more time allowances.
Multiple choice exercise advice
1. Work quickly and accurately: Multiple choice questions are a great way of gaining back lost time due to how swiftly one can answer these questions. That being said, you must thoroughly read through the question, the instructions and the relevant material before answering multiple choice questions. striking a balance between speed and accuracy is essential, and will ensure that you avoid silly mistakes while still answering as many questions as possible.
2. Answer in your head first: Having the answer already in your mind will help prevent misleading answers from changing your mind. If you already have an idea of what answer you would want to select, it will make it much easier when selecting an answer. It will also prevent you from select the answer which you think LOOKS most correct, rather than the answer which you think IS correct. So directly after reading the question, try and address the question and have it answered before looking at the possible answers.
3. Read all the possible answers: Frequently in E-tray exercises, red herring trick questions and misleading answers will be present. As result it is imperative that you read all the possible answers, as one or more answers may appear correct on the face of it, but a better answer is present bellow.
Organisations known to use E-tray exercises
Many organisations will incorporate an E-tray exercise in their recruitment program, here is a list of some of the well known companies which utilise E-tray exercises:
- Ernst and young
- UK civil service
How AssessmentDay can help
Here at AssessmentDay we can advise you on the E-tray exercises used by organisations. Practice exercises are an ideal method of preparation before the real thing. Having a practice beforehand gives you firsthand experience with these tests, and can be real confidence booster for the real thing. Similarly having seen the questions and the correct answers in the answer booklet, you can learn from your mistakes and continually improve your performance.
If you have been asked to undertake an E-tray exercise, and have therefore made it to the assessment centre stage of recruitment, the organisational must consider you a potential employee. It is important to keep that in mind, as the organisation clearly has confidence in your ability, and so should you. By practicing and ensuring maximal preparation beforehand you can ensure you excel through the recruitment process, and perform well on your e-tray exercises.
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